Effective Date: 16/08/2025
Evocircle (“we,” “our,” “us”) is an online platform that connects people for 1-to-1 and group events, conversations, and experiences. This Privacy Policy explains how we collect, use, and protect your information when you use our website, services, or participate as a vendor or attendee.
1. Information We Collect
We collect information that you provide directly to us and information generated when you use Evocircle:
Account Information:
- When you register as a vendor or attendee, we collect your name, email, username, password, and profile details you choose to share.
- Vendors may also provide payment details (e.g., bank or PayPal info) so we can process payouts.
Booking & Payment Details:
- Event bookings, schedules, prices, and transaction records.
- Payment card details are processed securely by our payment provider (Stripe); we do not store your card number.
Event Content & Communication:
- Messages, chat logs, and media you share through the platform.
- Video and audio data during sessions (via integrated tools like JaaS or Zoom) — these are not recorded by default unless a vendor chooses to record and you consent.
Technical Information:
- IP address, browser type, device information, and usage logs to help us improve performance and security.
2. How We Use Your Information
We use your information to:
- Provide, maintain, and improve the Evocircle platform.
- Facilitate event bookings, payments, and vendor payouts.
- Help attendees and vendors connect and communicate.
- Send important service updates, confirmations, and security notices.
- Comply with our legal obligations and protect against fraud or misuse.
3. Sharing Your Information
We only share information in these situations:
- With other users: Profile details you choose to make public are visible to other members.
- With service providers: We use trusted third parties for payments, video hosting, analytics, and email delivery.
- When required by law: We may disclose data to comply with legal requests or protect our rights.
- In case of a business transfer: If Evocircle is merged or sold, user information may be transferred.
We never sell your personal data to marketers.
4. Cookies & Tracking
We use cookies and similar technologies to keep you logged in, remember your preferences, and measure site performance. You can manage cookies through your browser settings.
5. Data Retention
We keep your account data as long as your account is active. You may request deletion at any time. Transaction records may be retained for tax and compliance purposes.
6. Your Rights
Depending on your location, you may have the right to:
- Access, update, or delete your personal data.
- Withdraw consent where we process data based on your permission.
- Request a copy of your data in a portable format.
Contact us at [your support email] to exercise your rights.
7. Security
We use SSL encryption, secure payment gateways, and other safeguards to protect your data. No system is 100% secure, but we take reasonable measures to keep your information safe.
8. Third-Party Links
Our platform may contain links to other sites. We are not responsible for the privacy practices of those sites.
9. Updates to this Policy
We may update this policy from time to time. The latest version will always be posted here with the effective date.
10. Contact Us
If you have any questions or concerns about this policy or your data, contact us:
Via our contact form or
Postal Address: P O Box 22, Hawarden 7348, Canterbury, New Zealand